Office Coordinator Berlin
Location: Berlin, Germany
Position type: Full-time
Start date: By agreement
About You
Do you have a passion for people, office space management and adding your personal touch while improving the teams productivity and well-being? Are you a highly organized, confident person with an approachable and easy-going personality? You love to connect, communicate, and work with all levels of seniority inside and outside the company? Are you detail-oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES - this is the perfect role for you!
Your Responsibilities
The position of the Office Coordinator plays a crucial role in supporting RepRisk’s growth and its global reach. You will support the team in Berlin as well as it’s subsidiaries. Moreover, you will be:
- Representing and supporting the Berlin team as first point of contact for internal stakeholders and external providers; therefore, this is mostly an office based position in our beautiful office in Kreuzberg
- Assisting the local Head of Operations (General Manager), to execute local strategies, streamline workflows, and improve operational efficiency
- Managing office supplies, communication with vendors, bills, post and ad hoc tasks
- Planning and coordinating office events with an eye for sustainable choices
- Preparing and monitoring invoices in our dedicated expenses app
- Nurturing relationship with property management and managing the office maintanence
- Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed
- Creating internal presentations and coordinating global and local team meetings (e.g. team events, workshops and training)
- Handling multiple ad-hoc projects (e.g. expand Admin Guide and Berlin Team Guide regarding office procedures and best practices)
- Supporting the budgeting process for the local office and keep an overview of the running costs and investments
You Offer
- 2-3 years of experience in a similar role
- Experience in a fast-paced, high-growth International Business
- You are proficient in both German (B2) and English (C1)
- Strong project management skills, a flair for digital solutions, and the latest productivity tools
- Advanced skills with MS Office, Teams, Planner, Excel, Word and PowerPoint
About Us
RepRisk is a rapidly growing global company and a pioneer in the ESG data science field. Our goal is to make the world a better place by creating transparency in the business world – we are driving positive change via the power of data. We combine AI and machine learning with human intelligence to analyze public information and identify environmental, social, and governance risks. We serve as a reality check for how companies conduct their business around the world – do they walk their talk when it comes to human rights, labor standards, corruption, and environmental issues?
We Offer
- An entrepreneurial, international, and dynamic work environment
- A shared mission to drive accountability and responsible behavior of companies, thus creating positive change
- A company that embraces diversity, because life would be boring if we were all the same!
Please note that we will only consider candidates with a valid work permit.